The Westview School Corporation is seeking proposals for three years of IT services for its computer systems and technology.
The RFP (Request for Proposals) was presented at Thursday’s board meeting. Proposals are due Oct. 10. The board will award the contract as early as the November meeting, with the contract beginning on Jan. 1, 2013, and continuing through Dec. 31, 2015.
The board was told that the three-year contract is preferred for IT contractors, especially if they end up with a new contractor.
Among the items requested in the RFP is assisting the district to evaluate hardware and specifications for hardware purchases. The RFP noted that, for basic services, they should assume that 100-200 new devices would be added per year.
The district is also seeking a “one point of contact” solution for tech issues, which could include a manned help desk for the district during school hours. The help desk would not need to be on site, it was noted, but be available to remotely fix issues when possible.
The RFP listed a total of 113 laptops and 769 PCs (desktops) in the district.
Currently, the district uses a tech at each building that works until 11 a.m. to address building needs. The techs can then handle corporation-wide issues outside of their base building after 11 a.m. The IT service provider would be required to have a representative at the district’s tech staff meeting, which is held every two to four weeks.
In other business:
The board was told that the district will be receiving quotes for the lighting system at the high school auditorium. Previous quotes were not acted on as the board had asked for a more detailed look at the quotes, as well as questions about using LED lighting.
The board was given policy changes to review. Superintendent Randy Zimmerly told the board that the changes dealt mainly with social networking policy due to case law.